Workfact Wednesday

TIP TUESDAY: 10 Ways to Stop Procrastinating (Yes, NOW!)

by Jude Bijou MA MFT from Business Know-How online

People usually procrastinate to avoid a task that’s unpleasant or daunting. Everyone does it. But you know it’s time to stop putting the task aside and get on with it when procrastination starts to interfere with your work performance. Perhaps it’s causing you to feel worried, fearful, and stressed-out, or perhaps your behavior is causing others to feel anxious because your holding up progress.

Don’t let things get that far. Instead, try these 10 ways to get out of the quicksand of procrastination. When you do, you’ll enjoy improved productivity, enhanced mood, less stress, better coworker relationships, a sense of accomplishment, and restored reputation at work as a “doer.”

1. Identify the challenge.

Write down the specific task you’ve been putting off. For example, “I have to convert all of my client contacts and notes into the new file-sharing software system and learn how to navigate its tools and folders.” Writing down the challenge helps you focus on it.

2. Pinpoint the underlying emotions.

This step helps you see the act of dragging your heels for what it truly is: an emotional reaction.
What’s preventing you from diving in to this task? It’s typically one or more of three core emotions. Perhaps, to use the above example, you’re intimidated by all the new functions you’ll have to learn (fear). Or you’re resentful about having to change when the old system worked perfectly well (anger). Or you’re bummed that you’re just not tech savvy (sadness).

3. Express and release the emotions.

Take some time in private to express those emotions constructively. By crying to express sadness, punching or yelling into a pillow or stomping around to release the anger, or doing exaggerated shivering for the fear, you give yourself permission to express the emotion. The emotional energy that’s been holding you back will get released and you won’t feel stuck. It’s like letting steam out of a pressure cooker.

4. Define your goal.

Good planning is the foundation of success for most any project. It’s helpful to write it down so you have it for ready reference. Start by getting clear on your goal. Your goal is your beacon to keep you on track in treacherous waters. For example, “I want to get good at this new software so it’s a useful tool, not an impediment to my progress.” Having a clear and precise idea of your goal will keep you on track and motivated.

5. Neutralize sabotaging chatter with “truths.”

Identify sabotaging thoughts that are hanging in the wings, ready to pounce in a weak moment, then come up with a couple of truths to contradict them. For example, if you continually tell yourself “I’ll never be able to learn all this,” you might say to yourself, “I can do this” or “If others can learn this, so can I.” That’s a plain and simple truth. To neutralize your frustration at having to do this task, you might say, “I’m doing this because I want to be a team player” or “My boss thinks I’m the best person to do this.”

6. Break the task into small, doable steps.

You’ve envisioned the goal, dealt with what’s been holding you back, and fixed your destructive thinking. Completing the task requires deciding when you’ll get started and figuring out a doable step-by-step game plan. Write it down, schedule it, and commit to it. Then go on a mental journey, plotting out each part of the task, including details such as whom you will talk with and what about, where and when you’ll be working, and how long you expect each part to take.

7. Be ready for roadblocks.

Once you’ve created a game plan, step back and imagine challenges and obstacles that are likely to pop up along the way. For example, other projects with shorter deadlines might land on your desk. How will you tackle such challenges in order to keep moving forward with the big task at hand? For every such scenario, have a tactic ready for sticking to your original plan. You may also want to find a mentor or supporter whom with whom you can consult on a regular basis.

8. Take the leap.

With all this preparation, it’s time to tackle the task you’ve put off. Before you do, acknowledge your emotions–whether it’s anger, fear, or sadness. Take just a minute or two and release the pent-up emotion in a physical and constructive way. Without the emotional energy dragging you down, you’ll feel prepared to take the leap and be amazed how easy it is as you just focus on one step at a time.

9. Fight your resistance.

As you move through the task, you’re likely to meet with resistance in the form of excuses, bad moods, and discouragement. Meet resistance with tenacity and stubbornness, and continue to deal with any emotions that surface. Say to yourself, “I can do this. I’ll feel better when I handle this.” Say it over and over until it’s set in your mind. Any time you feel discouraged or are tempted to procrastinate, refocus on the goal.

10. Focus on the upside.

Getting through a daunting task is incredibly satisfying. Praise each little step along the way. Remind yourself at every step that you’ll feel incredibly virtuous when you get the task off your plate once and for all. Accomplishing what you’re avoiding will simplify your work life. You’ll feel more energetic. You’ll sleep better at night.

THROWBACK THURSDAY: Time Clock Patented 9/24/1889

dial recorder

On this date in 1889, the bane of the late employee, the time clock, was patented in the U.S. by Dr. Alexander Dey whose two brothers operated a department store in Syracuse, NY. The three formed a company to produce the device so they could more accurately track when their employees came and went to work. Their dial recorder invention printed workers’ numbers and clock-in times in a single sheet; it was replaced in general use by the now-common system, patented in 1894 by Daniel Cooper, in which each employee has his/her own card.

Interestingly, Dr. Dey’s company was one of the building blocks of Computing- Tabulating-Recording Company, which came to be incorporated in 1911 as IBM.

10 HR Trends for 2015


IRS Reminds Businesses to Classify Workers Correctly

Many businesses hire additional, temporary workers to help them meet seasonal demand for goods or services. Business owners must be sure they classify these workers properly so everyone meets their tax obligations.

Most workers fall into two categories:

Independent contractors
Common-law employees

The main factor a business must use in determining how to classify its workers is the degree of control the business has over its worker. The more control the business has over a worker, the more likely it is that the worker is an employee rather than an independent contractor.

A business must base its determination as to whether a worker is an employee or an independent contractor on all facts and circumstances of its relationship with the worker. Businesses can use Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding, to have the IRS make the determination.

It is critical that the business correctly determine whether the individuals providing services are employees or independent contractors. An employer must withhold income taxes, withhold and pay Social Security and Medicare taxes, and pay unemployment tax on wages paid to an employee. In addition, other tax issues, including the provision of certain employee benefits, depend upon the proper classification of workers.

A business generally does not have to withhold or pay any federal taxes on payments to independent contractors.  However, independent contractors are subject to self-employment tax and should plan accordingly.

If a business incorrectly classifies a worker, the business could be subject to penalties.

There may be relief for employers who want to correct any errors they may have made by classifying an employee as an independent contractor.

Information about worker classification and classification correction are in:
• Publication 15-A, Employer’s Supplemental Tax Guide
Publication 1779, Independent Contractor or Employee brochure.
Publication 1976, Independent Contractor or Employee?  Section 530 Employment Tax Relief Requirements